Basics of office work are used in organizing a legal entity of any type. It is a rather laborious process in which absolutely all employees of the management apparatus are involved. After all, one department is engaged in filling out and executing the documentation, another is responsible for the timely movement of these instances of the instances, and for the third units, this information is a visual leadership in routine work.
The foundations of office work have a legislative substantiation, and as such a base, a unified state system of office work can be distinguished, which clearly reflects the basic rules, recommendations and management. Moreover, the entire path is controlled that the document passes from the moment of its creation to the archive. Probably, each working person knows such a concept as the state standard of one or another sample. These standards are a striking example of the main provisions of the system.
Of course, before creating a unified system, specialists had to hold a painstaking work on the study of the most important principles of paperwork. For a long time, the foundations of office work with division at the stage of design, movements on divisions, application, and archive are studied. As a result of the processing of the information obtained, general trends could be allocated, corresponding to the production activities of enterprises of any organizational and legal forms.
The foundations of office work are aimed at the unification of the system of completing the same type of documents in order to ensure comparability of data within one country and even at the international level. In addition, standardization and unification allow you to save time for reporting users, as they accelerate the process of familiarization with the document. An example is the form, that is, a document with pre-printed details on it. They can be developed and used as part of a separate enterprise, on the scale of the country as a whole or to be international. And it is worth understanding that the form is not only a convenient working document that facilitates production activities, but also reflecting the reputation of the company, its degree of responsibility. Before you to give a mass thoroughly, it is necessary to carefully check the literacy of the writing of each details and the correctness of the overall design.
The basics of document management noted the need to register each document passing through one or another area during production activities. The literacy of the specialist is the appropriate distribution of all documents, the timely registration of their registration in as well as in the rational grouping of information on the developed scheme.
Currently, many seminars are held, revealing the main techniques and secrets of this activity. The founders of personnel office work are particularly popular, because the scope of accounting for employees and applicants for the position is characterized by a large amount of documents. In this aspect, experts conduct large-scale work to predict the number of vacancies for the coming on accounting for the advancement of the qualifying level of employees, certification events and other things. In addition, all analytical work related to the enterprise personnel is also an element of personnel workshop.
Employees of personnel accounting in obligatory annually form complementing and specifying already existing material. At the same time, it is necessary to follow the compliance of the documents by the current legal norms. Specialists are presented to the requirements for the timely shipment of outdated archive documentation, where it will be stored during the prescribed period, as a rule, at least five years. The most important tasks of this department include the preparation of specialized questionnaires used as well as the preparation of a list of issues that help during the interview.
The success of any enterprise is its competent organization. And leadership, and the rest of the employees need to know what the workshop is. What are his features and what documents are considered important in the activities of the organization?
What is office work? Any company, whatever a form of ownership of it, works on the basis of various papers. They are orders, letters, protocols. They are referred to organizational and administrative documents. Customs Proceedings are called work on the creation of papers, which is performed according to generally accepted standards.
Usually, enterprises for this have special employees working in this area. In small organizations, the Secretary's responsibility may be at any employee. If you decipher the essence of the concept (what is the workshop), the origin of the term will be clear. This is the preservation of official information on the material carrier.
In this process, an organizational and administrative document is created, thanks to which further actions are understood. The word "office work" itself emerged for a long time, but only from the middle of the 20th century it became official.
There are foundations of office work and document management for beginners. Thanks to them, it will be possible to find out how to organize the legal entity of all types. This is a complex process in which all management workers participate. In one department, they are filled and draw up paper, and in the other - they monitor their movement.
Now there is a unified state system of office workshop, which indicates all the rules of doing this sphere. The control of all stages for which the documents should be undergoing. The state standard is also used, in which the rules for maintaining such work are indicated.
Basics of office work and workflow for beginners are needed to unify paper filling. This is required to ensure comparability of information in one country and in the international sphere. Thanks to standardization and unification, it turns out not to spend a lot of time on reports, since it is simplified by the dating procedure with papers. An example is the requisition form. They are developing for a separate institution, country or for several states. Blanks testify to the company's responsibility. Before mass seal it is necessary to check the correctness of data writing.
Document proof involves mandatory registration of securities that are needed in production activities. The literacy of the employee is associated with the right distribution of documents, their registration and grouping. There are now various seminars on which they are talking about the receptions and secrets of this profession. By demanding sphere is personnel office work, since this area involves working with a variety of documents.
In this area, competent specialists are required. In addition to basic education, they must regularly improve the qualifications, to undergo certification. Employees need to work with the analytical sphere. Employees are creating personal affairs of personnel, the information is complemented and the information is specified.
An important function is to control the compliance of the paper standards of legislation. Experts must send outdated documents in a timely manner, where they are stored throughout the desired period, usually at least 5 years. Responsibilities include the design of the questionnaires applied to employment, the preparation of the issues necessary for the organization of the interview.
At any enterprise, you can hear such words as "office work" and "documenting". What it is? This work is employed by the secretaries, archivors, personnel officers. Draft production is called fixation of information, making paper and electronic documents.
Document is developing on it. This concept is called the movement of the order, letters from its creation before execution. Paper can be sent to the archive or destroy. At the place of their creation, the document is external and internal. The source defines the path of the order, orders, letters.
Conducting office work and document management is based on its rules. They must be respected so that the company's activities are legal. Internal document proof is carried out on the basis of the following steps:
According to the stages, the external document flow is almost the same, but is slightly different. Paper is transferred to the organization from the side. They are produced by higher and lower companies, branches, authorities, courts and citizens. They must be recorded, which confirms their control. Then you should familiarize yourself with them. If required, then the answer is created. At the end, the paper goes to the archive or destroyed.
There are other types of workflow:
The movement of papers is fixed in special magazines. They can be issued in different kinds, but now the electronic document is the most popular.
What is office work in court? The trial presents another list of documents and material evidence. Thanks to its proper storage and moving, the law enforcement system works in accordance with the law.
Judicial degree in comparison with the organizational is not voluntary. He is conducted by authorized persons, and their work is controlled. It also has stages, including the destruction of papers.
Many employees are unknown the foundations of office work and document management. But the secretary has professional duties. These employees carry out major management documentation activities.
In form and work, the institution happens:
The principles of workflow in the institution are determined by the form of the Secretariat. These workers are entrusted with paperwork.
The foundations of the office work establish that at each enterprise there must be a regulatory act, which regulates the movement of the documentation. Instructions for office proceedings are called the internal regulatory act of the enterprise based on the order of the manual.
Paper has an indefinite effect. It indicates the origin of the document, presented lists of posts whose signatures are official. The instruction includes design samples, blanks, formulars.
The foundations of office work and document management at the enterprise make it possible to properly carry out this activity. In small firms, this work is usually carried out by employees or leader. If such a responsibility is not considered for the employee direct and on the employment contract, it is necessary to publish an order for the addition of such functions. The document needs to spoke responsibility, responsibility and compensation.
If at least one employee works in the institution, then you need to create labor documents. Personnel office proceedings are called ensuring the movement of official papers relating to the activities of people. Responsibilities are carried out by employees of the personnel department. They take, handle and store paper.
Their duty includes the processing of personal information, which is considered secret. In personnel document flow, secrecy and compliance with the rules of storage of papers are important. Basics of office work allow you to effectively configure the work of the company's people.
Although digital technologies are actively developing, most organizations practically do not use document management optimization. This involves the use of paper correspondence and maintaining ordinary magazines. The reason for this is the reluctance of innovations and the lack of money. But the leadership should be borne in mind that optimization with small investments makes it possible to obtain a significant economic effect.
So, now you know the foundations of office work. We hope that the information provided was useful to you.
Getting Starting a course, first of all, you should familiarize yourself with the main professional terms and definitions that are constantly meeting with the documents.
Discoverement is a branch of activities that document and organizing work with official documents.
Initially, the term appeared in oral speech (presumably in the XVII century) and meant the decision process (production) of the case: "work" - to solve the question. In the course of the decision there was a need to consolidate the result, for example, an agreement achieved. For this, ancient times and created documents, as the oral word briefly may be forgotten, distorted during transmission or not so understandable. Already in the XVI century. The word is used a business As a meeting of documents related to any case, the issue. For the first time in this concept, the word "case" was recorded in documents in 1584
Modern office work includes:
Ensuring timely and correct creation of documents (documentation);
Organization of work with documents (receipt, transmission, processing, accounting, registration, control, storage, systematization, preparation of documents for the archive, destruction).
In parallel with the term "office work" in recent decades, the term uses documentation management (DOU). Its appearance is associated with the implementation of computer systems and their organizational, software and informational support for approaching the terminology used in computer programs and literature. Currently, the terms "office work" and "documentation management" are synonymous and applied to designate the same activity. Both, and the other term can be found, for example, in the names of documents regulating the organization of documentation processes: "State system of document management system" and "Typical instructions for office work in ministries and departments of the Russian Federation".
Documenting - This is the process of creating and designing a document. The State Standard defines documentation as "Recording information on various media for established rules."
The need to fix the information appeared in people in ancient times. Until our time, "Documents" have reached various eras created on clay signs, Bereste, Stone Stelas, etc. Methods for applying information were also different: drawing, graphics, letter. At present, management practices use mainly documents created in any way of writing - handwritten, typewritten, typographical, computer, and using graphics, drawing, photographs, sound and video and on special material (paper, cinema and Film, magnetic tape, disk, etc.). The study of the development of methods for documenting and carriers of information is engaged in scientific discipline - documentation.
Organization of work with documents - It is to ensure the movement of documents in the management apparatus, their use for reference and storage. The term is determined by the state standard as "organization of document management, storage and use of documents in the current activities of the institution."
Document flow Standard calls movement of documents in the organization since their creation or receipt before completion execution or departure. The technology of working with documents includes:
Reception and primary processing of documents;
Their preliminary consideration and distribution;
Registration of documents;
Monitoring the execution of documents;
Information and reference work;
Execution of documents;
Sending them;
Systematization (formation of cases) and current storage of documents.
We will reveal some of the listed concepts. So, registration means recording credentials on a document based on the established form, fixing the fact of its creation, departure or receipt, the control of the execution of documents - a set of actions that ensure their timely execution, the formation of a case - a grouping of executed documents in the case in accordance with the nomenclature of cases (systematized list of items In the organization, indicating the timing of their storage, decorated in the prescribed manner) and systematizing documents within the case.
Any managerial solution is always based on information on the issue under consideration or managed object. Information is identical to the concepts: "Data", "Information", "Indicators". The following term is enshrined:
"Information is information about persons, objects, facts, events, phenomena and processes, regardless of the form of their submission."
In each area of \u200b\u200bhuman activity, information has its own specifics and therefore it is divided into medical, scientific, technical, technological, etc. in the federal authorities and management, in institutions, organizations and enterprises (regardless of the activities and form of property) necessarily arises Management information that is used for the purpose of managing any object or structures. A number of requirements are made to managerial information: completeness, efficiency, accuracy, accuracy, targeting, accessibility for perception by man.
Documents are used in various areas of activity, branches of knowledge, spheres of life and are the object of studying many scientific disciplines. Therefore, the content of the concept of "document" is multi-valued and depends on which industry and for what purposes it is used. So, for lawyers, the document is primarily a way of evidence or certificate of anything, for a historian - a historical source, cybernetics-documentist - carrier of information, and I management specialists consider it a means of fixing and transferring management decisions.
In the Federal Law "On Information, Informatization and Information Protection", the following definition of the concept of "Document" is enshrined:
Document - this is the information recorded on the material carrier with details allowing it to be identified. The same definition is given in the state standard for terms and definitions of "office work and archival case". For a more complete characteristics of the concept of "document", the concept of "props" should be disclosed.
Each document consists of a number of components of its elements, which are called props (name, author, addressee, text, date, signature, etc.). GOST enshrines the following definition:
Requisite document - Mandatory design element official document?
Various documents consist of different recruits. The number of details is determined by the objectives of creating a document, its I intended, the requirements for the content and form of this document. For many documents, the number of details is strictly limited. For a number of documents, the number and composition of details are established by legislative and regulatory acts. But in any case, as follows from the definition, the information recorded on the material carrier must be necessarily decorated by staging the necessary details. Only then it becomes a document.
In the document, the document is considered as a result of fixing (mapping) of facts, events, phenomena of objective reality and mental activity of a person by any convenient way in a special material.
Documents, fixing (displaying) information, thereby ensuring its preservation and accumulation, the ability to transmit to another person, repeated use, re-and repeated return to it in time. They affect various spheres of human activity and are divided into text and graphic, traditional (handwritten, typewritten) and on machine media, scientific, technical, personal and official, etc.
Official documents - this is documents created by legal or individuals decorated and certified in the prescribed manner. Among them, the special category is service (managerial) Documents that are determined by the State Standard as official documents used in the current activities of the Organization.
As information carriers, documents act as an indispensable element of the internal organization of any institution, enterprise, any company, ensuring the interaction of their structural parts and individual employees. They are the basis for making management decisions, serve as evidence of their execution and source for generalizations and analysis, as well as material for reference job. In managerial activities, the document acts as a matter of labor, and as a result of labor.
Documents appeared with writing. Documents preserved on the territory of our state from ancient times, indicate the documentation of various parties to the vital activity of individuals and states.
ChronicleThe narrative of the relations of the ancient Russian state (IX-XII century) and Byzantium, reports the content of contracts concluded between them. This indicates the presence of diplomatic documentation. Diplomatic relations were also recorded in the certificates. Gramot I certified the identity of the ambassador, its powers for signing the contract.
In the XI century Outstanding were created written monuments of Russian law: Russian True, however, Yaroslav, though Yaroslavichi. By the beginning of the XII century. They were combined in Brief truth.
It is important to know that great importance attached to the protection of private ownership caused the need to record the fact of possession of it in various grams. The privileges of merchants, church revenues, various agreements, will be recorded in the certificates.
During the period of feudal fragmentation (XIII-XV centuries), the development of feudal relations was recorded in particular acts (contributions, borrowing of land and other property, bondage mortgages, borrowed, serunen, on the loan of money, movable and real estate, full certificates for sale in slavery, vacation certificates upon vacation on ςʙᴏ. Great and specific princes. Create written monuments of law - vessel diplomas. Power instructions Subordinate Supreme Power fixed in specified grades. The judicial activity was accompanied by the preparation of vessels "of legal lumens, discrepancies of the world.
Dyaki will win - persons who own work with documents.
Documents were narrated on expensive material - parchment. It is worth noting that it was made of goat or calf skin, and the best varieties were delivered from Hanseatic cities and Greece. It is worth saying, to save text, lost value and significance, scored, and the parchment sheet was re-used.
This is the time of accumulation of experience in the preparation of documents, when traditions were formed in the design of documents, the methods of their certificate - signatures, fasteners, press were established, the stages of writing the document - Chernovik and Belovik. At the same time, it is impossible to talk about office work as a system of certain rules during the existence of ancient Russian state and during feudal fragmentation. it period of accumulation of traditions and customs in working with official documents.
Events [[October 1917 | October 1917]]. The root changed the system of government agencies in Russia. The supreme body of state power was the All-Russian Congress of Soviets. The executive body between the congresses was the All-Russian Central Executive Committee (WTCIK) The Supreme Commissioner of the People's Commissars (People's Commissars) of the Social Authorities was named by the Soviet Commissioner (People's Commissars) of the public authorities in the fields were the provincial and county councils, and the state administration authorities were Committees (Executives)
The first years of Soviet government are marked by the search for the rules for organizing the office work that answering the tasks, which put a new government.
Were published decorativesgoverned by the procedure for legislative activities (SNA decree of October 30, 1917 "On the procedure for approving and publishing laws", the decree of the SNK of November 18, 1918 "On the time of entry into force of legal entities and orders of the government") The procedure for issuing official Soviet documents was established Decree of SNK dated March 2, 1918 "On the form of bilaterals of state institutions"; The procedure for using seals from the decrees of the WTCIK and SNK from July 1922 t. "On the procedure for using seals with state coat of arms." Decree of the Council of Work and Peasant Defense dated December 8, 1918 "On the exact and rapid execution of orders of the central authority and the elimination of the stationery Volokate" was aimed at reducing the flow of documents and prescribed to replace correspondence by negotiations by phone, business paper - telephone messages and establish control over all administrative Documents. All Soviet institutions were charged with the obligation to fulfill the decisions and order of the central government accurately and unquestioned. The same goal was pursued by the decree "On the simplification of office work and correspondence in Soviet institutions", prepared in December 1918 by a meeting on simplifying office work in the Soviet institutions under the legal adviser to the Department of People's Commissariat.
1920-1930-E. years a special period in the development of Soviet office work, since ϶ᴛᴏ the time of the mass movement called scientific organization of labor (Notes) and scientific Organization of Management Labor (Laptop) The movement for the laptop had a significant impact on the formation and development of office work.
As part of the traffic institutes, research institutes were opened: Taganrog and Kazan Institutes of Scientific Organization of Labor. Coordination of work on notes was entrusted to the Council for the Scientific Organization of Labor (Soviet), established under the board of the People's Commissariat of the Workers' and Peasant Inspection (NKRKI) in 1923
The period has been created by public organizations involved in management issues: an administrative work club, an association of accounting workers, an association of management workers.
Excluding the above-said, as part of a laptop in every major institution and the enterprise creates cells (bureau, sectors, etc.) of the laptop.
Magazines were published, on the pages of Kᴏᴛᴏᴩ, the problems of management and work with documents were considered: "We note that the management technique", "Issues of the Organization and Management", "System and Organization", "time", "Organization of Labor". Many literature on office work issues is issued. Among them were fundamental theoretical research and benefits for office work for students and practitioners.
In the 1920s, legal acts are published, they reflected in addition to the documentation, along with other documents: the USSR Constitution of 1924 clarified the types of documents published by state authorities and management, the procedure for their publication. The decrees of the USSR Central Executive Committee established the right of national republics and regions to conduct office work in state bodies in national languages. Documents sent beyond the republic should have been written in two languages: Russian and national or only in Russian.
It is important to know that the creation of a joint-stock company was of great importance for the development of Soviet office workshop in 1925 - State Bureau of Organizing Construction (Organstroy)
The main activity of the orgiving was rationalization of office work.
To implement the results of developments, the initiative of the Organs was engaged, their theoretical rationale was required, based on a serious scientific base.
This institution was created in 1926 at the NKRK Institute of Technology Management (ITU)
It would be a closestly collaborated with the orglass. Methods and surveys, scientifically based methods of improving the office work developed by the ITU, the Organs used in practice, introduced them into the activities of institutions: the method of direct observations, survey (interviewing), activation, photographs, self-photographs of the working day, timekeeping. All these methods and are currently applied when studying a system of office work, its analysis and development of proposals for rationalization.
IN 1928 ITU, together with the Central RSFSR, prepared "the rules for setting the archival part of the office work in state, professional and cooperative institutions and enterprises of the RSFSR". The rules were of great importance for organizing the current storage of documents in office work, and also established the procedure for their destruction.
IN 1931 The city of ITU developed a project "General Rules of Documentation and Document Management", which implies the introduction of uniform degreery rules on a public-union scale. It was the first attempt to create a unified system of office production, as "General Rules ..." should have become the regulatory framework for the development of instructions for office work for each Soviet institution and enterprise. But due to the liquidation of ITU in April 1932, the rules were not finalized and approved. After the liquidation of the ITU in the USSR did not become a single center for the scientific development of the placement of office work.
In the history of office work, a long period of departmental regulation of work with official documents began, in ϶ᴛᴏ Time each department solved the organization of office management in everything.
A significant impact on the documentation processes were provided by the Constitution of 1936, for the first time during the years of Soviet power, the legislatively secured hierarchy of management documents, clearly defining which types of administrative documents should be published by a particular authority and management, as well as institutions, organizations and enterprises.
IN 1943 The main archival department of the USSR made another attempt to create unified norms in working with official documents. The project "Instructions for the formulation of the documentary part and the protection of documentary materials in the current office work of institutions, organizations and enterprises of the USSR" was prepared. At the same time, and in this time the document was not approved.
In the same year, the first list of typical managerial documentswho has stored their storage time. The list became the basis of the expertise of the value of documents and in the office work, and in the archive.
Do not forget that the decision of the USSR government of 1959 was an important milestone for the development of Soviet office work development of a unified state system of office workforce for institutions and enterprises of the country On the basis of widespread use of technical means. By the decision of the Council of Ministers of the USSR of July 25, 1963, "On measures to improve the archival case in the USSR" by the Head Organization for the Development of a Unified State Detarating System (HRSD) appointed Chief Archival Government under the Government of the USSR (GAU of the USSR) at the USSR GAU in 1966 The All-Union Scientific Research Institute of Documentation and Archival Business (VNIIDAD) was created, the main goal of the development of the HPCM was created.
It is important to note that at the same time the decision to prepare personnel begins: in a number of secondary schools since 1962/63. G. The training of students in the specialty "office work" has begun. In 1964, the first in the USSR of the Faculty of State Detament (FGD), who preparing specialists with higher education for work on document management was opened in the Moscow State Historical and Archival Institute (MGIA).
From the time of time, VNIIDAD was developed by the regulatory and methodological database of office work, the FGS (currently - the Faculty of Documentation of the RSUGU) was preparing specialists to work with documents.
It should be noted that the close cooperation of MGIA and VNIIDAD gave a significant effect for the development of domestic office work in 1970 - 1980s. Systematic, targeted studies of theoretical and methodological problems of documents that have been embodied in specific applied developments of a national nature began.
Do not forget that the most important of them became Unified State Document Management System (HPCD) approved by the Committee on Science and Technology of the USSR in September 1973
It is worth noting that the main provisions of the ECCD - ϶ᴛᴏ scientifically ordered set of rules, regulations, recommendations that have determined and regulating the organization of office work processes in institutions, organizations, enterprises of the USSR. Its main goal is to improve on a single basis for the organization of office work by implementing uniform forms and methods of working with documents.
It is worth noting that the main provisions of the ECCD established the rules for documenting management activities (Kᴏᴛᴏᴩi applied only to organizational and administrative documents), contained recommendations on the organization of work with the documents, determined the foundations of organizing the work of the work of the workforce and mechanization of office processes. For the first time in the past decades, a comprehensive system of office work was created, which was created by a national character, but, unfortunately, which did not receive official status.
IN 1988 G. Guidellashiv Management The USSR approved her second editorial office, called the Unified State System of Documentation Supporting Management (HSDOU) It is worth saying the provisions of HSSDOU spread to all documentation systems, including documents created by the means of computing equipment and micrograph.
The second significant direction of improving the office work was the unification and standardization of the composition and rules for registration of management documentation, which is actively developing since the 1970s.
The first Gosts on organizational and administrative documentation (ORD) were put into effect in 1972 - GOST 6.38-72 "The system of organizational and administrative documentation.
It is worth noting that the main provisions "and GOST 6.39-72" The system of organizational and administrative documentation. Sample form ".
In connection with the development of a unified system of organizational and administrative documentation (USORD), the GOST data was approved in the new edition in 1978 and in 1990 were redesigned and combined in GOST 6.38-90 "Unified Documentation System. The system of organizational and administrative documentation. Requirements for paperwork. " Standards at Horde set the composition of details, rules for their design and location, requirements for forms, to the texts of documents and documents manufactured using printing devices.
A separate direction of improving work with documents was the unification of terminology used in office work and archival business. The interpretation of terms has become unambiguous due to the introduction of GOST 16487-70 "office work and archival business. It should be noted that the terms and definitions "(recycled in 1983 and 1998), unified terminology allows one to unambiguously perceive both regulatory documents and special literature. Official terms use and when developing local regulatory documents in any organization.
Since the 1970s, the management of computing equipment began to introduce automated controls (ACS) to solve management and production facilities. The implementation of the ACS demanded the unification of documents. In the middle of 1970s, the first unified documentation systems (USPD) were approved by the Complexes of interconnected documents created by the Unified Regulations and the requirements containing the information necessary to manage in a certain field of activity. Material is published on http: // Site
It is worth saying - the complete list of USD in the public-union classifier of management documentation (OKUD), published in 1983
The Uzde entered the unified system of organizational and administrative documentation (USD) It is worth noting that it included GOST 6.15.1-75 "Basic Provisions", which established the appointment and composition of the USD, requirements for forms and texts of documents, the rules for their approval and registration; GOST 6.38-75, GOST 6.39-75, as well as an album of unified forms of documents and guidelines for their use.
The special importance of the system is its practically ubiquitous use in institutions, organizations and enterprises.
In the 1980s, the regulatory and methodological base of storing documents in the office work and archive was redesigned. In 1986, "Basic rules of work of departmental archives" were published, which contained the rules for storing documents, the formation of documents into cases, their examination, accounting and recruitment of the archive. In 1989, a list of standard documents generated in the activities of state committees, ministries, departments, institutions, organizations and enterprises, indicating the storage periods, was also a practical manual of each workformer service in organizing documents storage.
In the 1980s, the time standards were developed for office production operations. Based on the established formulas, labor costs could be calculated by the quantitative composition of workers of the office work.
It is worth noting that the foundation for ϶ᴛᴏgo served in 1988 the integrated time standards for work on office work and uniform time (development) on machine-friendly work, developed by the Central Bureau of Standard Regulations on the USSR State Committee for Labor and Social Affairs.
Development of office work in the 1970-80s was the basis for the placement of office work in the Russian Federation.
This third stage of the history of office work is characterized primarily by significant changes in the social and economic spheres. Since the 1990s, the active creation of non-governmental organizations (joint-stock companies, limited liability companies, unitary enterprises, etc.) began in Russia (Joint-Stock Company, limited liability companies, unitary enterprises). Since the early 1990s in the Russian Federation the legislative and regulatory legal framework began to develop, Kᴏᴛᴏᴩaya has established requirements for both the documents and to work with them.
Brief history of office work.
Modern office work: goal, functions and principles.
CD system
Office Technology Concepts
The term "office work" appears initially in oral speech (in the XVII century) and refers to the decision (production) of the case - "work" (to solve the question). When solving any question, documents appeared that enshrined the agreement achieved, the decision made (for the oral word briefly may be forgotten, is distorted during transmission or not so understandable). Already in the XVI century. The word "case" is used in the meaning "Meeting of documents relating to any case, question." For the first time, this is fixed in documents in 1584.
In Russia, by the beginning of the XVII century. first developed Original office work. Orders At that time, public authorities were named. Documents had a scroll formThe component is sometimes long dozens and even hundreds of meters. Under Peter I was introduced college office work , more progressive compared to ordinar. Colleges were called central institutions that made individual branches of public administration. In the colleges were created office , existed secretary , appeared journal form of registration of documents. At the beginning in the XIX century. Colleges were replaced ministries, collectibilities in the manual changed uniqueness. Food executive office work. Appeared blanks Office documents, the implementation of the mechanization of office labor began.
In the years of Soviet power processoffice work He was adaptedto centralized management folk economy. Was installed unified documentation orderimplemented standard requirements for the form and structure of documents, a typical composition of their information elements is established.. Was undertaken attempt to introduce a unified state system of office work (HPCD). To be able to apply the means of computing equipment in a number of industries were the unified documentation systems are mastered, suitable for both traditional document processing methods.
1.1. Modern office work: goal, functions and principles
Modern office work Determined by the standard as "The industry, providing documentation and organization of work with documents", those. The whole process from the moment the document appears and before its destruction or transfer to the archive.
Information and Documentation Managementi am a wider term, implies in addition to traditional work with documents, information services, creating, maintaining and working with databases.
In accordance with GOST R 51141-98 customs Production (DOU) represents activities for "Documentation and Organizing Work with Official Documents" This concept includes two closely related and complementary directions:
Ø Documentation;
Ø Organization of work with documents
Therefore, the office work of the enterprise includes documenting management activities and (Scheme 1)
Documenting management activities – this is a set of implemented according to certain rules for action on recording and designing relevant information on material carriers in the form of paper or electronic documents..
Under document It should be understood fixed (i.e. recorded and decorated properly) "On the material carrier information with requisites – the set of elements of the content and design, ensuring proper preparation of the document, taking into account the functional appointment of the latter and its legal force, allowing it to identify " (GOST R 51141-98).
In turn, management of enterprise documentation - this is a combination performed according to certain rules of action on accounting, systematization, storage of documents, as well as their movement (issuance and reception to the storage location).
Documentation - this is orderly(i.e. grouped in accordance with certain rules) a combination of documents formed in the enterprise.
There are still I. "Unofficial" Definitions of office work.
1.) Delivery - This is a structural unit whose competence includes a general organization of documenting the activities of the enterprise documentation.
2) Delivery - This is a plot of work designed to perform actions for recording and designing information on material carriers, as well as subsequent accounting, systematization, storage and displacement of documented information (as paper or electronic documents). Those. this is - one or more rooms appropriately fit for execution listed actions, and, above all, for accounting, systematization, storage and displacement of documents.
Scheme 1. Customs management as a direction of enterprise management activities
